Incubator Renewal Application Instructions


These are instructions for Renewal Applications. If you are submitting a New Proposal Application, please consult the New Application Instructions.

Renewals should be submitted via email to Dr. Allen Song at by the end of the day (11:59 p.m.) May 1, 2017. Renewal applications will be reviewed against new as well as other continuation applications.

Awards will be announced mid-June, 2017.

In order to apply, you will need to submit two or three separate files as PDFs, as specified below. To submit your application, email the appropriate PDFs to  Please do not send partial applications, all files must be sent together.

The Progress Report File:

This file should contain the following:

1.) Face page(s) which include:

  • Project Title
  • The members of the working group* (please see below), with their titles and departmental affiliations. Please indicate any changes to the working group from the previous year.

2.) Progress. Describe the original aims of the proposed research and progress made on these aims. Advances that could not have been achieved with purely individual efforts must be clearly articulated, and the effective functioning of the collaborative working group must be made clear.

3.) Research Plan. Describe the specific goals for the next period of support and indicate whether the plans depart from the previous proposal.

4.) Funding. Describe current and/or pending outside grant support for the proposed research and any plans for applying for outside grant support over the next academic year.

Please note that sections 2-3 (Progress and Research Plan) should not exceed 5 pages (not including references).

*The collaboration among working group members must be essential to achieving the aims of the project. The number and composition of the working group should be both necessary and sufficient to meet the specific interdisciplinary goals of the project.

The Biosketches File:

Include biographical sketches for any new members who have been added to the working group since the previous submission. Updated biosketches are not needed for members who were included in the previous submission.

Please use the NIH Biosketch Form. Leave the eRA COMMONS USER NAME field blank. Instructions for this form can be found on the sample biosketch form.

The Budget File:

Please use the Renewal Applicant DIBS Incubator Award Budget Form. This file should contain the following:

  • A detailed budget account of the previous year of spending.
  • A detailed budget projecting the next year of spending.

Please note that the award cannot be used for faculty salary support, but can be used for staff salary and/or student stipends.

Only submit the application once it is complete. Any questions should be addressed to DIBS' interim director, Dr. Allen Song at

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The Duke Institute for Brain Sciences is a scientific institute with a collaborative spirit and a commitment to education, service and knowledge across disciplines. We encourage creativity, taking risks, sharing ideas and working together.


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